The United Nations Development Programme (UNDP) is seeking to hire the services of qualified persons to occupy the vacant position below.
Job Position: Programme Associate
Duties and Responsibilities:
Management, procurement & operations management, administrative management and project monitoring. He/she will also assist Programme Officers in performing project management and operational duties. The incumbent will work in close collaboration with the operations, programme and project staff in UNCDF Regional Offices and HQ offices to exchange information and ensure excellent and consistent service delivery. The Programme Associate is accountable to the Technical Specialists of UNCDF (Ghana).
Provision of support to programme management
- Support project creation in the ERP system, prepare budget revisions, revision of project award and project status, determine of unutilized funds, support the operational and financial closure of projects
- Support the Programme management team to resolve questions related to budgets, payments, procurement, and resources.
- Analyze and present information for identification of areas for support and Programme implementation.
- Support in drafting Annual Work Plans and Budgets for projects within the Programme office.
- Support implementation of Mid Term and Final Project evaluation
Provision of project finance support
- Review of the Financial Reports and regular monitoring of financial performance
- Regular updates on the disbursement status to project management
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
- Development of Project Financial Report (quarterly and annually) by providing the information on the project progress, operational issues and disbursement
- Support audit of projects and ensure auditors have access to project documentation, personnel, and institutions involved in the project
- Prepare all payment requests, financial record-keeping and financial reports required in line with both the National Implementation and Direct Implementation of financial rules and procedures.
- Prepare regularly expenditure report to track progress of project
- Process certificates of payment submitted by consultants and prepare payment requests.
- Support in producing project financial reports in line with donor reporting templates.
- Manage travel arrangement, circulate travel related information and support team with Daily supplemental allowance (DSA) processes and travel claims
Required Skills and Experience
Education:
- 6 years relevant experience with High School diploma (equivalent to WASSCE); or 4 years relevant work experience with Bachelor, equivalent or higher
Experience:
- Secondary Education, preferably with specialized certification and/or training in Management, Accounting or Finance or University degree in Finance, Public Administration or Social Science field but not required.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Experience, Knowledge, and Skills
- 6 years of progressively responsible financial resource management or accounting experience or a bachelor’s degree with 4 years of relevant working experience is required. Knowledge of programme or project finance desirable.
- Experience in Project/ Programme Planning and Budgeting, and Coordination of annual audit exercises in line with guidelines is required.
- Experience in providing financial management, Resource Planning and Analysis, Quality assurance oversight and close monitoring of project expenditure per the approved budget.
- Knowledge of and previous experience in UNDP Procurement rules and regulations required.
- Experience with ATLAS project management system is preferred.
Location: Accra, Ghana
How To App For This Position
Qualified candidates should submit their CVs and application letters the company’s website:
Click Here To Begin Application Online
Closing Date : 21st December, 2022
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