Busara Africa is seeking to hire the services of a Programme Officer.
Role Overview
- Acting as the CEO’s point of contact among staff, clients, and partners for all matters related to meetings and appointments
- Supporting the team with administrative tasks
- Supporting the team with workshop logistics
CONDITIONS
- Reporting to the Programme Manager & CEO
- Full-time job
- Remote
Key Activities
Management of the CEO’s agenda:
- Engaging with clients by phone and email on scheduling matters (available slots, duration of meetings, follow-up on “holds”, etc.)
Scheduling “holds”, appointments, and meetings - Managing meeting logistics (zoom links, calendar invites, etc.)
- Liaising with CEO to understand her priorities and her needs of “reflection time”
- Making travel and accommodation arrangements
Administrative tasks:
- Ensuring adequate availability of office supplies
- Organising delivery and picking-up of items as needed (invoices, books, etc.)
- Acting as the point of liaison between the team and consultants on operational matters (asking the Social Media Manager to upload a video on YouTube or release a flyer, etc.)
- Responsible for small updates on our websites (change a photo, add on an info / logo, etc…)
- Supporting the Programme Manager on monitoring and updating progress on the workplan
Programme support:
- Providing support to the team on the styling of materials (template, layout, etc.)
- Helping the Programme Manager with workshop logistics: sending calendar invites with zoom links, helping with the design and analyse of surveys, helping with reports, etc.
- Helping the Programme Manager with the distribution of the CEO’s book.
Skills:
- Highly organised
- Ability to juggle multiple tasks
- Detail-oriented
- Time-management skills
- Strong verbal and written communication skills
- Good Office MS knowledge
- Discretion and confidentiality
- Proactivity
- Customer service
- Interpersonal skills
Qualification:
- University Degree from a recognised university
- Work experience as a Personal or Executive Assistant
How To Apply For This Job
If your profile matches this job description, we can’t wait to meet you! Kindly send your resume to: [email protected]
