Monday, February 26, 2024
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Busara Africa New Job Opportunity

Busara Africa is seeking to hire the services of a Programme Officer.

Role Overview 

  • Acting as the CEO’s point of contact among staff, clients, and partners for all matters related to meetings and appointments
  • Supporting the team with administrative tasks
  • Supporting the team with workshop logistics

CONDITIONS

  • Reporting to the Programme Manager & CEO
  • Full-time job
  • Remote

Key Activities

Management of the CEO’s agenda:

  • Engaging with clients by phone and email on scheduling matters (available slots, duration of meetings, follow-up on “holds”, etc.)
    Scheduling “holds”, appointments, and meetings
  • Managing meeting logistics (zoom links, calendar invites, etc.)
  • Liaising with CEO to understand her priorities and her needs of “reflection time”
  • Making travel and accommodation arrangements

Administrative tasks:

  • Ensuring adequate availability of office supplies
  • Organising delivery and picking-up of items as needed (invoices, books, etc.)
  • Acting as the point of liaison between the team and consultants on operational matters (asking the Social Media Manager to upload a video on YouTube or release a flyer, etc.)
  • Responsible for small updates on our websites (change a photo, add on an info / logo, etc…)
  • Supporting the Programme Manager on monitoring and updating progress on the workplan

 

 

Programme support:

  • Providing support to the team on the styling of materials (template, layout, etc.)
  • Helping the Programme Manager with workshop logistics: sending calendar invites with zoom links, helping with the design and analyse of surveys, helping with reports, etc.
  • Helping the Programme Manager with the distribution of the CEO’s book.

Skills:

  • Highly organised
  • Ability to juggle multiple tasks
  • Detail-oriented
  • Time-management skills
  • Strong verbal and written communication skills
  • Good Office MS knowledge
  • Discretion and confidentiality
  • Proactivity
  • Customer service
  • Interpersonal skills

Qualification:

  • University Degree from a recognised university
  • Work experience as a Personal or Executive Assistant

How To Apply For This Job

If your profile matches this job description, we can’t wait to meet you! Kindly send your resume to: admin@busara-africa.com

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